Georgina Farmers' Market

Rules and Regulations

 

 

Location

Held outdoors @ The LINK, 20849 Dalton Road, Sutton West
 

Hours

Every Sunday from 9:00 a.m. – 2:00 p.m. 

Starting May 19, through to October 6, 2024

 

 

Membership (Eligibility)
 

• All new members will be subjected to a three (3) week trial period
   

• All Vendors selling at the Market shall harvest their produce within 200 km of Georgina
   

• Art and Craft items shall be 100% original and hand-produced. Because this is a Farmers' Market, space for craft vendors will be limited to a ratio of 4 to 1, at the discretion of the Board
   

• All Art & Craft Vendors shall submit samples (pictures) of their work for approval prior to acceptance as a Vendor
   

• Vendor approval will be decided based on the number of Vendors permitted to sell new and/or similar products each year, and the decision shall be based on current supply and demand

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Stall Fees: 

1 stall  (10’ x 10’) = $25.00/Sunday (Monthly) or $472.50/seasonal

2 stalls (20’ x 10’) = $35.00/Sunday (Monthly) or $682.50/seasonal

3 stalls (30’ x 10’) = $45.00/Sunday (Monthly) or $892.50/seasonal

4 stalls (40’ x 10’) = $55.00/Sunday (Monthly) or $1,102.50/seasonal

 

• Monthly fees include four/five consecutive Market days (Please note that June and September have 5 Sundays). If a Market day is missed a refund will not be issued
   

• Monthly Payment Vendors (Full-time only) must submit post dated cheques (dated the first Sunday of each month) along with the application, or within 10 days of approval. ***All cheques are payable to the "Georgina Farmers' Market.***
   

• Seasonal Payment Vendors (Full-time only) must submit payment along with the application, or within 10 days of approval
   

• Part-time Vendors are required to pay in full for only the days booked, at time of application acceptance

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• Vendors must submit the application by March 1, 2024
   

• Subletting of stalls is NOT permitted, except for a member of the family or employee, and in that case, with the approval of the Market Manager
   

• Fees will be reviewed annually and may be subject to change. Georgina Farmers’ Market Board shall annually set Vendor fees to cover common Market operating expenses

Allocation of Space

 

• Stall sizes are: 10'x10', 20’x10’, 30’x10’, 40’x10’
   

• Each Vendor complying with the rules of this agreement may renew their stall(s) for the following season if done by April 1st of the Market year
   

• The market manager has the RIGHT to move vendors to any market location
   

• Stalls that become available will be allocated or moved at the discretion of the Market Manager
   

• A monthly or seasonal Vendor is responsible for letting the Market Manager know in advance early in the week if he/she is not able to attend a specific Sunday. This allows us to reallocate space
   

• Not-for-profit groups may be permitted space at the Market by Board approval. Two not-for-profit groups per Sunday and only one selling tickets per Sunday on a first come first serve basis

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Set-Up

• Vendors must arrive at the market no later than 8:00 a.m. on each market day. If a Vendor does not show up for 2 consecutive market dates, such permit holders shall forfeit their designated spot and any fee for the unexpired portion of the term shall be forfeited.
   

• All Vendors must be SET-UP by 8:30 a.m. Vendors must stay within the boundaries of their booth.
   

• No vendor shall pack up and leave the Market prior to 2:00 p.m., unless previously arranged with the Market Manager.
   

• Tents and weights must be secured and in place (every Sunday) before the designated opening of the Market to ensure the safety of the customers. All tents and frames must be dismantled and taken home at the end of each market day.
   

• The Market Manager or designate shall have the right to approve any signs, decorations or displays in the Vendor's space and to request changes or removals if necessary.  
   

• Vendors will be required to locate vehicles not needed in their display to an area designated by the Market Manager.
   

• No Vendor shall make any changes or alteration to Town property.
   

• Vendors shall remain in their own market space when selling. Sales shall be conducted in an orderly manner. A stall must be attended at all times by a responsible person. No objectionable means of soliciting shall be permitted.
   

• The Georgina Farmers' Market cannot be held responsible for items destroyed by fire, vandalism, theft, or any other cause.
   

• Any audio-visual equipment which produces sound will be permitted only with the approval of the Market Manager.
   

• Each Vendor shall be permitted to have one 8 1/2" x 11"sign, neatly displayed at their stall, to promote an additional business that they operate themselves with the approval of the Market Manager.
   

• Vendors shall not block walkways, fire exits or other Vendor stalls.
   

• All Vendors shall post their name and address in a prominent spot. All licenses, i.e. Health Unit, etc., should be visible to the public.

 

Range and Origin of Products

 

The Vendor shall sell from his/her stall(s) only those items which are approved by the Georgina Farmers’ Market Board. Only Ontario grown produce or meat may be sold. Any product not produced directly by the vendor must be clearly indicated by signage as to where it was produced, by the farm or origin name. Any changes or additions of products must receive the prior written approval of the Board/Market Manager. Items not approved may not be sold at the Market and will have to be removed immediately from a vendor's booth. Products coming directly or indirectly from the Food Terminal will not be approved.

 

Acceptable Items:

Garden produce (vegetables and fruit)

Bedding plants

Honey

Cut and dried flowers

Shrubs and trees Grains

Poultry and Eggs

Apple cider/Wine

Crafts House plants - potted plants

Maple syrup

Baked goods

Preserves

Meat and Fish

Animal feed

Cheese

Herbs and spices 

 

NOTE:

All craft products must be new and not factory made or commercially produced.

Flea market or manufactured items are not allowed.

All fruits, vegetables, plants, flowers and meats must be produced, grown and processed in Ontario within 200km of Georgina.

 

 

Vendor Responsibilities:

 

Regulations are, for the most part, "common sense", and the general rule of thumb is:

Don't sell what you wouldn't want to buy

 

Vendors agree to accept full responsibility for any loss, damage or accident occurring at the Market as a result of negligence or willful default on the part of the Vendor. The Georgina Farmers’ Market shall carry Public Liability Insurance on the Market area to protect the Market and participants, and to protect the Georgina Farmers’ Market Board for their actions on behalf of the Georgina Farmers’ Market. 

 

Prepared Food Vendors are required to contact their Insurance Agent and carry a minimum of $2 million liability insurance coverage and must state the ‘Town of Georgina’ as additional insured and provide proof
 

- All Vendors are responsible for compliance with health regulations

- All Vendors shall label their produce clearly by type and price

- All Vendors agree not to practice distress pricing

 

Vendors are responsible for keeping their stall area neat and clean at all times. At the end of the Market day, the Vendor is required to remove everything from his/her space and sweep the selling area. If a space is not clean, the Market Manager will arrange clean up of the area, and bill the Vendor accordingly, along with a service charge of $50.

 

Approximate sales figures must be reported to the Market Manager upon request. All information is for statistical purposes only, and can be handed in anonymously, and will remain confidential.

 

Each Vendor is responsible for:

a) Bringing his/her own tent, table, weights, and display tools 

b) Bringing his/her own containers (baskets, bags, boxes, etc.)

d) Bringing his/her own cash box and change

e) Cleaning up around his/her own area at the end of the day

 

Regulatory Agencies

• Vendors are responsible for obtaining all permits required in the production and sale of their goods.

• Compliance with both Provincial and Federal Sales Tax Regulations is the responsibility of the individual Vendor.

• No person shall sell or offer for sale, food that does not conform to the Public Health Act, and all regulations made thereunder. The market will conduct inspections at random or as required. The market manager has the right to request food items removed if in violation of standards provided by York Region Community and Health Services.

• No Vendor shall sell produce labeled “Organic” unless the produce is grown on a certified organic farm.

• Any person who contravenes any of the provisions of these Rules and Regulations is subject to the cancellation of their permit.